3-5 Project Graduation Steering Committee Chairs (Senior Parents) – oversee the entire Project Graduation schedule of events and support the different PG event committee chairs. This leadership committee will guide the PG effort, making sure commitments and deadlines are met. The Steering committee will meet monthly with PG Inc. to review the progress of PG2020. All revenue and expenses are presented to PG2020 Steering Committee for processing.
Committee Chairs for the following:
Spirit Wear Committee (this needs to begin ASAP!) – gather/review bids from 2-3 vendors to select school spirit wear. Submit order request to PG2020 Steering for approval and purchase. Spirit wear will be sold monthly and at school events throughout the year. Control Spirit wear Inventory. Ideally, leaders and members of this committee can be those who have younger kids at the high school as this will be a continuing effort.
Mum Sale Committee – Coordinate the pre-sale orders and delivery of mums to the school. Additional Mums are sold at the Upper Montclair sidewalk sale which takes place in mid- September (September 21st). Purchase Order will be given to PG2020 Steering. This event planning begins at the end of August.
Letter Campaign – hand address letters requesting donations from senior class families. This event begins in September and is on-going.
Raffle Ticket Committee – Help orchestrate raffle ticket sales for selected top Broadway Show/Sporting Event/Concert. Examples, Superbowl, Hamilton, Bruce Springsteen tickets, Vacation Home. This can begin in September.
Holiday Bazaar and Gift Sale: Event is the first/second Saturday of December. Location: Inness Annex Building. Identify vendors to participate, secure venue thru PG2020 Steering Committee; setup of venue; collection of payments from each vendor. This event planning starts in early October.
Holiday Bazaar Poinsettia Sale: Coordinate the pre-sale orders and delivery of Poinsettias to the Holiday Bazaar. Additional Poinsettias are sold at the Holiday Bazaar. This event planning starts in mid-November.
Holiday Bazaar Bake Sale: Organize and collect baked goods for sale at the bazaar.
This event planning starts two weeks prior to the Holiday Bazaar.
Adult Only Dance Party (TBD) – A key PG event held at a local venue. DJ/live band. Agree on a theme, identify and secure venue; caterers, handle the advertisement of event; manage advance ticket sales; track sales and payments; secure volunteers to work on night of event. Coordinate and support the Live Auction and Raffle Basket committees. When done with a large committee of helpers this is a big fundraiser!
Live Auction, Raffle Basket Coordinators for Adult Dance Party – Solicit items for live and silent auctions, raffle baskets & donations, assemble baskets
Bingo and Bubbly – Ladies bingo night (TBD). This event requires the identification of a venue, advertisement and pre-event ticket sales. Securing the Bingo Winner Prizes; select a Bingo Night MC and bingo game callers. Setup of the venue, Select catering.
Band Night at Tierney’s – (TBD) Arrange for local bands to play and collect a cover charge.
Lawn Sign and Ribbon Sales: Work with vendor; develop a plan for advertising; pre-order placements and distribution of ordered signs and Ribbons. This event starts planning in November and orders begin at the Holiday Bazaar through May.
Class of 2020 Senior Slide Show: Committee is responsible for soliciting and collecting digital photos of our wonderful Class of 2020 Seniors. Technical skills, appropriate software and equipment are vital. Slideshow will be shown at the Adult Dance Party and at the Project Graduation secret venue.
Sale of Project Graduation event tickets to Students – PG2020 Steering Committee will coordinate with the HS Administration dates to sell PG student tickets. PG2020 Steering will coordinate sale dates (during school and after school), Volunteers are needed. This event begins in May/June
Project Graduation Student PG Check-In: Date: (Following Graduation Rehearsal, Date TBD) On site on the afternoon/evening after rehearsal, students check in, exchange pre-paid ticket for a coordinated wrist band and backpack and ensure that they are placed with the correct bus.
Graduation Day Coordinators (Freshman, Sophomore or Junior Parent/Guardian) Help guide volunteers to correct assignment. Arrive prior to graduation when buses are being decorated. Answer logistical questions.
Project Graduation T-shirt Distribution Volunteers- distribute T-Shirts to Graduates prior to boarding Buses.
Refreshment Table Volunteers for graduation ceremony (Freshman, Sophomore or Junior Parent/Guardian).
Chaperone/Volunteer Sign-ups: Date: June 24, 2020, Underclassmen parents/guardians ONLY volunteers must be willing to attend all night senior party
Please let us know how you can help! Many hands make light work!
Click on the Link below to sign up:
Email us at
If you have any questions or concerns.